The way you organise pages in the CMS shapes your site’s navigation, URLs, and how easily users can find information. A well-defined folder and page structure improves usability, search, and navigation. However, adding folders without considering user needs may lead to confusion or harder navigation.

Here’s a simple example for Grants information.

Without subfolders

Users landing on /grant/ see all these pages listed.

Now let’s say you decide to group related pages into a subfolder for neatness.

Apply and Eligibility pages are now nested under How to apply folder. This is how the folder looks like now:

What changes here?

Apply and Eligibility pages are now nested under How to apply folder (/grant/how-to-apply).

There’s no strict rule about when to use folders. To organise pages into subfolders depends on your content and user needs.

If you have just a few related pages, keeping them together under one folder can keep navigation simple and straightforward. However, when a section contains many pages (say, more than 10), it often makes sense to group related pages into subfolders. This helps break content into manageable chunks and makes it easier for users to find what they’re looking for.

Ultimately, the decision to add folders should be based on how you want users to explore your site and how best to present your content clearly.