What are filters?
Filters help site visitors narrow down a collection to find the items they need.
Filters work within a single collection only and do not apply across collections.
Who can make changes to filters?
Admins | Editors / Publishers |
Add, rename, reorder, and remove filters | Assign filters to each item in the collection |
Add, rename, and remove the options within each filter | Choose an option for each filter from a dropdown list |
Mark a filter as required or optional |
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Control the order in which filters appear to readers in the collection sidebar |
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Only Admins see the Manage filters panel. Editors and Publishers will not see it, but
they can select filter options on the items they edit.
š” How does this change impact existing tags or categories? Nothing is lost. Categories and tags are now managed together as filters, and all your existing ones are preserved. The key difference is that instead of typing a category freely on each article, editors now pick from a dropdown of options admin control centrally.
For Admin
Manage filters
Go to the collection you want to add filters to.
Open the collection panel.
Select Manage filters to add, edit, remove, or reorder your filters.
Add/Edit filters
To add a filter, click + Add a filter.
Click on the filter that you want to edit.
Enter the following details:
Filter name
Mandatory or optional
When a filter is required, editors will be blocked from publishing an item until they've selected an option for it.Filter display
Two display options are available, pill or text at the bottom of the card.List of options available under the filter
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Manage options within filters
Click Add option.
Type the option name and click the Tick icon.
š” Filter and option names are checked for duplicates. The same name, including different capitalisation (e.g. "topic" vs "Topic") won't be allowed within the same collection, so your filters stay consistent.
To remove the option, click āÆ (more) beside the option that you want to remove. Click the Delete button.
Remove filters
Click āÆ (more) and you will see a Delete button.
When you delete a filter or option that is in use, Studio shows you how many items are affected before you confirm, so there are no surprises.
š” When you delete a filter or option that is in use, Studio shows you how many items are affected before you confirm, so there are no surprises.
Reorder filters and options
In Manage filters, use the drag handle (ā æ) next to a filter to drag it into a new position. You can also drag options within a filter to reorder them.
Click Save changes to apply.
For Publishers & Editors
Once an Admin has set up and published the filters, editors and publishers can apply them to individual items:
Open the collection item you want to tag for editing.
Find the filter fields and choose an option from each dropdown. The available options match what the Admin set up in Manage filters.
Fill in any required filters ā you won't be able to publish the item until you do.
Save and then publish the item.